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Note: If you are a Mac user, you must control-click when the instructions indicate "right-click".

Creating a Shared Mailbox

1. In the IMAP window, right-click the "Inbox" folder. Select "Create" from the menu.

   

2. In the window that appears, select "Create a Mailbox". Type the name for the mailbox (this must be lowercase letters). Select "Create in Hierarchy".

   

3. Click OK
4. Your new mailbox should now be listed below "INBOX.". Right-click your new mailbox and select "Details" from the menu.

   

5. In the new window, select "Access Control List". (Mac users, select "Access".)

   
   

6. To allow mail to be delivered directly to this folder via "Plus Addressing", select "New User...". Type "anyone" in the "User IDs" box (make sure it is all lower case).
7. Give the account Post Access

   

8. Click OK

   

   Plus Addressing
   To have mail sent directly to the new mailbox, you must use Plus-Addressing. Plus Addressing uses a special e-mail address to direct mail into a folder rather than your Inbox. This can be extremely helpful in the organization of your email messages. To use Plus Addressing you must first create a shared mailbox (see instructions above). Then have those addressing email to you use that folder's Plus Address:

   OakID+mailbox@oak.cats.ohiou.edu

   For example, if your Oak ID is "lancon31", and you have a shared folder called "newmailbox", then you would use the address:

   lancon31+newmailbox@oak.cats.ohiou.edu

   to deliver mail directly to that folder.

   Please note: @ohiou.edu and @ohio.edu DO NOT WORK with Plus Addressing. You must use @oak.cats.ohiou.edu.

9. (To share the folder) Select "New User". Give it the Oak ID of the person you want to share with (all lowercase letters) and give them the rights you would like them to have.

   

10. Click OK

    

    Access Options

    Lookup - allows the user to see the mailbox if they attempt to list it
    Read - allows the user to read the messages within the mailbox
    Seen - allows each user to mark a message as seen without affecting the other users
    Write - allows the user to change any message flag, except delete
    Add - allows the user to add messages to the mailbox by copying them in
    Post - allows the user to send mail directly to the mailbox
    Create - allows the user to create a sub-hierarchy of mailboxes below the mailbox
    Delete - allows the user to delete the mailbox
    Admin - allows the user to change the Access Control list for the mailbox
    

    Office of Information Technology Ohio University Athens, OH 45701 Service Desk:  (740) 593-1222  or  servicedesk@ohio.edu Copyright © 2008 Ohio University All Rights Reserved