How do I share files over the campus network?
Before You Can Share: Set up a User (or Users)
- Right-click My Computer and select Manage
- In the Tree, click Local Users and Groups
- Double-click the Users folder to open it
- Go to the Action menu and select New User
- Type in a user name.
- IMPORTANT: Please note that if you intend to share with a Win9x or WinME machine, this user name must be the same as the user name used to log into that Win9x machine. (Win9x machines will attempt to log in using the current user's login. There is no way to specify the user name when connecting from a Win98 machine.) To see what user name to use, go to the Win9x computer and look under Log Off in the Start Menu. If Log Off does not appear, the user name is "Default".
- Type in a full name and description to accompany that user name
- Enter a password in the Password and Confirm Password fields
- Deselect "User must change password at next logon", if desired
- Click Create
- Click Close
- Close the Computer Management window.
Share a Folder or Drive
- Right-click the item you wish to share and choose Sharing (right-click the folder or right-click a drive to share the entire drive)
- Select Share this folder
- Enter a name in Share name. If sharing with a Win9x machine, please make sure to keep the name less than 12 characters long.
- Enter a comment, if desired
- Set a user limit, if desired
- Click Permissions
- IMPORTANT: By default, Everyone is allowed full control of this shared resource. Please click Everyone and click Remove to secure the resource
- Click Add to select a user to have access rights to this resource
- Double-click the desired user in the list to add
- Click OK to close the Select Users, Computers, or Groups window
- In the Permissions window, set the Permissions (Full Control, Change, Read) for the user
- Click OK
- Click OK to close the Properties window
Share a Printer
- Open the Printers folder
- Right-click the printer you wish to share and choose Sharing
- Click Shared as
- Enter a name in the Shared as field. If sharing with a Win9x machine, please make sure to keep the name less than 12 characters long.
- Click the Security tab
- IMPORTANT: By default, Everyone is allowed to print to this shared resource. Please click Everyone and click Remove to secure the printer
- Click Add to select a user to have access rights to this resource
- Double-click the desired user in the list to add
- Click OK to close the Select Users, Computers, or Groups window
- Confirm that the newly added user's Print permission is set to Allow
- Click OK
- Close the Printers folder
Can I get a static IP address?
No. Our residence hall network uses dynamic addressing only.
How do I connect my non-University computer to the network?
To connect to the campus network, your computer needs a 10baseT cable and either a built-in 10baseT Ethernet jack or a 10baseT Ethernet card. No special software is needed; however, you will need to configure the correct network settings for your operating system. The Service Desk can help you with these settings.
Each room has only one active Ethernet jack. If you live in a double, triple or quad, hubs and cables are already installed. These items will let you share the room's connection between multiple computers. If you live in a single, you will have to disconnect the University computer from the jack and use yours in its place, or you will have to purchase a hub and cable to share the connection.
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Security
Keeping your computer secure
1. Shut your computer down when you're not using it. Because our network is available 24 hours a day, your computer is an easy target for hackers when left on unattended.
2. Don't open unsolicited e-mail attachments.
3. If you want to use Windows file sharing, don't grant unrestricted access to your hard drive. Instead, set permissions for shared folders to "read-only".
What do I do if someone threatens me or harasses me online?
Email
Any user may report cases of suspected misuse or abuse of Ohio University computing resources to abuse@ohio.edu.
OUPD
If the
user suspects criminal activity, or prefers to deal with law enforcement, please have them contact our local authorities directly. The Ohio University Police Department (OUPD), a full service law enforcement agency serving the Ohio University community, may be reached via email at noftz@ohio.edu, by phone at 740-593-1911, or via fax at 740-593-0576. For further information regarding OUPD, please visit http://www.ohiou.edu/police/index.htm.
What do I do if I think someone is trying to hack my computer?
Send an e-mail to abuse@ohio.edu or call the Service Desk at 740-593-1222.
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General Policies
Quality of Service Statement
OIT has taken specific measures on campus to insure that the network remains usable for everyone. In some cases, these measures can affect the performance of specific applications. For more information, see our Quality of Service page.
Can I relocate the computer within my room?
Yes. Just be careful while moving it, and don't set it up in a location where it could get damaged or wet. You are responsible for any damage that might result from moving the computer.
How do I get the University computer removed from my room?
An online Computer
Removal Request can be made, with the
agreement of any roommates. Please read all form information before
submitting.
Computer usage policies
Please visit http://www.ohiou.edu/~polproc/91-003.html for the full text of Ohio University's Computer and Network Use Policies (Ohio University
Policy No. 91.003). Information on Ohio University's Copyright Policy
can be found at http://www.ohiou.edu/students/on_copy.html.
Our Quality of Service statement can be found at http://technology.ohio.edu/qos/.
Can I install my own software on your computer?
Yes. We won't guarantee that it will work, but you are welcome to try. If the software you install causes problems, and you can't get it to uninstall, you can always use the System Restore CD to bring your computer back to the state it was in when you moved in.
Can I run Linux on my University computer?
Yes, but please make sure you know what you are doing. Linux has a lot of advanced network features that can cause problems for the entire campus if configured incorrectly. If your Linux box causes network disruptions, we reserve the right to shut it down. You also could be held responsible, both legally and financially, for any damage that results from a misconfigured Linux system.
Judiciary's policies
What are your policies regarding remote control of my computer?
There is software available that allows the Service Desk to remotely view your computer's screen and control your mouse and keyboard. This software cannot be activated without your permission. Also, this software only lets us see what you are seeing on the screen--it doesn't let us see you or your room!
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Damage Policies
Damage policy
The Housing Office considers University computers to be part of the room, just like desks and beds. If a University computer gets damaged, the Housing Office treats it just like any other kind of room damage. Unless someone steps forward and pays for the damage, the cost will be split evenly among all of the room's occupants.
What happens if I spill something in my keyboard?
Keyboards don't like to get wet. Liquid spills usually result in one or more keys either not working or remaining permanently stuck.
If you spill liquid in your keyboard, you are responsible for buying a replacement from the Service Desk.
I can get replacement parts cheaper from a mail order store. Why do I have to buy them from you?
If you're talking about consumables like diskettes and toner, you don't have to buy them from us. Of course, with supplies like toner, you'll be hard pressed to find a better deal than our toner refill program.
If you're talking about a keyboard, mouse, CPU front bezel, printer, monitor, or other part, then you need to purchase an Ohio-official replacement. Our replacement parts exactly match our specs and come from known suppliers with known, guaranteed quality and warranties.
How easy is it to tell if a keyboard had something spilled in it?
Our techs are quite good at disassembling and inspecting the guts of malfunctioning keyboards. Once they have the electronic membrane exposed, it's easy to see liquid damage.
Keep foreign objects out of your printer
The Okidata printer(s) in your room are quite durable; however, they can be damaged if foreign objects like pencils, coins, or keys get into the feed slots. The rear exit tray is especially bad about attracting foreign objects.
Click here for photo
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Privacy Issues
General privacy with dorm computers.
Privacy in a double, triple, or quad dorm room is always an issue. After all, you are sharing your living space--and in some cases, your books, clothes, and junk food, too!--with one, two, or three other people. Unless you are the kind of person who carries a safe around with her, you'll need to change the way you do some things while living on-campus.
Here are a few tips to help protect your electronic privacy:
- Don't leave yourself logged in to on-line services like e-mail, TRIPS, etc. Normally, this means completely closing the program you used to access that particular service. For example, to log out of your Oak e-mail, close Mulberry. To log out of TRIPS, close your web browser.
- Make sure to completely close all instances of Internet Explorer/Netscape after you access a sensitive site like an on-line bank account or credit card statement. It's also a good idea to do this after making an electronic purchase or visiting any web site that requires you to enter a personal username and/or password.
- When in doubt, shut the computer down when you are done using it. To do this, go to the Start menu and choose Shut Down. In the Shut Down dialog, choose Shut Down from the dropdown list and click Ok. If a roommate wants to use the computer right away, you don't have to shut the computer down completely. Instead, go to the Start Menu, choose Shut Down, select Log Off, and click Ok.
- Keep backup copies of important files on Webdav or USB thumb drives. To protect against prying eyes, you also can password protect your Word and Excel documents (see below); however, this feature only keeps people from opening your files. It won't prevent someone from deleting those files.
Using custom folders to reduce the chances of accidental file deletion.
If you and one or more roommates all will be saving files to your University computer's hard drive, it's a good idea to create separate folders in your computer's My Documents folder. Name those folders after yourselves and always use those folders to store your documents. That way, there's less of a chance for confusion over who owns a particular file.
If you are concerned about a roommate intentionally deleting your files, then make sure to keep backup copies of those files on a Webdav or a USB thumb drive..
Creating a new folder from the Windows Desktop.
From the desktop, double-click My Documents. Right-click any unused space in the My Documents window and choose New:Folder. When you first create a new folder, its name is highlighted and ready to be changed. Type in a useful name for this folder and hit Enter. You can rename folders as often as you like. Simply right click the folder you wish to rename, choose Rename, type in the new name, and hit Enter.
Creating a new folder from within Word or Excel.
With a document open in Word or Excel, choose File:Save As. In the Save As dialog, click once on the New Folder Icon. A dialog will appear asking you to name your new folder. Type in a useful name for this folder and click Ok. The Save As window automatically changes to this new folder. Give your document a name, if you haven't already, and click Save.
How to rename a Folder.
To rename a folder, right click on the folder's icon and choose Rename. Type the folder's new name and hit Enter.
How to Password Protect a Word or Excel document.
Word and Excel both allow you to password-protect individual documents. When you password protect a document, no one can open or edit that document without first entering the correct password. This is a good way to keep other people from reading your personal documents.
Please be aware, however, that this type of password protection does not protect your files against accidental or intentional deletion! If you are concerned about a roommate deleting your personal files, then you should keep backup copies of those files on Webdav or USB thumb drives.
To password protect a Word or Excel document:
- Go to the File menu and choose Save As.
- In the Save As dialog, click Tools and choose General Options.
- Type a password in the Password to Open box and click Ok. Don't worry about the Password to Modify box--this is for business users who want to distinguish between users who are allowed to read a document and users who are allowed to change a document.
- Confirm the password. Read the warning in this dialog before you click Ok!
- Click Save.
Password protection operates on a per-document basis. Thus, you will need to set a password individually for each document you want to protect. You can use the same password for more than one document, but you'll still have to set it manually for each document.
To remove password protection on a Word or Excel document.
- Open the document.
- Choose Save As:Tools:General Options
- Clear the Password to Open box, and click Ok.
- Click Save.
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Office of Information Technology
Ohio University
Athens, OH 45701
Service Desk: (740) 593-1222 or servicedesk@ohio.edu
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